Rules and Regulations of Conference Bingo

§1. General Provisions

The Scientific Conference Bingo (hereinafter referred to as the “Bingo”) is a recreational activity organized as part of the 10th PhD Students Conference at the Nencki Institute of Experimental Biology (hereinafter referred to as the “Conference”).
The purpose of the Bingo is to encourage active participation in Conference activities, interaction among participants, and engagement throughout the Conference in a fun and informal format.
Participation in the Bingo is voluntary and open to PhD students registered as participants of the Conference.
Participation in the Bingo does not interfere with or replace any official Conference activities, presentations, sessions, or other elements of the Conference program.
For the purposes of these Rules and Regulations:
- the “Bingo Card” means the individual 4 × 4 card issued to a participant for the purpose of participating in the Bingo;
- a “Bingo Sticker” means an official sticker prepared for the Bingo, which confirms completion of the activity or condition assigned to the respective square of the Bingo Card;
- an “Authorized Organizer” means an authorized member of the PhD Students’ Council Board or another person designated by the Bingo organizers to distribute Bingo Stickers;
- a “Bingo” means one complete horizontal, vertical, or diagonal line consisting of four completed squares on the Bingo Card.

Each participating PhD student is entitled to receive one (1) Bingo Card only.
Each Bingo Card consists of 16 squares arranged in a 4 × 4 grid.
Each square corresponds to a specific Bingo Sticker and to a designated Conference activity, event, time, location, or other condition determined by the Bingo organizers.
Bingo Stickers are official stickers prepared for the Bingo.
- Bingo Stickers may be distributed only by Authorized Organizers.
- Bingo Stickers may be distributed at designated times and locations, including, but not limited to:
  - Conference registration;
  - designated Conference sessions;
  - Poster Sessions;
  - Long Talk Sessions;
  - Short Talk Sessions;
  - selected talks or activities;
  - designated partner or exhibitor booths;
The organizers will determine the activities, times, and locations associated with individual Bingo Stickers in advance. This information may be shared with participants and relevant Conference organizers.
A square is considered completed only when the participant receives and places the corresponding official Bingo Sticker on the Bingo Card.
Participants may not independently mark, reproduce, copy, create, modify, or otherwise substitute Bingo Stickers.
Bingo Stickers may not be reproduced or distributed by participants.

Participants may collect Bingo Stickers throughout the Conference by participating in the designated activities or being present at the designated times and locations specified by the organizers.
Participants are not required to independently determine whether a Bingo square has been completed.
The receipt of the corresponding official Bingo Sticker constitutes confirmation that the relevant activity or condition has been completed.
Bingo participation must not disrupt Conference presentations, discussions, speakers, exhibitors, or other official Conference activities by taking part in activity.
Participants should follow all instructions provided by the Conference organizers and Authorized Organizers regarding the distribution of Bingo Stickers or Cards.
Bingo Cards and Bingo Stickers remain the responsibility of the participant who received them and should not be transferred to another participant.

A Bingo is completed when a participant has completed one entire horizontal, vertical or diagonal line consisting of four completed squares on their Bingo Card.
Each distinct completed horizontal, vertical or diagonal line constitutes one Bingo.
Multiple completed Bingo lines on the same Bingo Card shall be counted separately.
A single Bingo Sticker may form part of more than one completed Bingo line where the relevant lines intersect or otherwise share completed squares.
There is no requirement for the Bingo lines to be completed in any particular order.
A participant may continue collecting Bingo Stickers after completing one or more Bingos for the duration of the Bingo activity.

At the end of the Conference, participants who wish to participate in the final draw shall submit their Bingo Cards to the designated organizers or present them for verification at the location and by the deadline announced by the organizers.
Verification shall consist solely of:
- checking that the Bingo Card contains the official Bingo Stickers;
- determining the number of complete Bingos on the card.
Each completed Bingo shall give the participant one (1) entry into the final random draw, up to a maximum of five (5) entries per participant.
The number of entries assigned to a participant shall be determined as follows:
- one completed Bingo = one (1) entry;
- two completed Bingos = two (2) entries;
- three completed Bingos = three (3) entries;
- four completed Bingos = four (4) entries;
- five or more completed Bingos = five (5) entries.
The maximum number of entries that may be assigned to any one participant is five (5), regardless of the total number of Bingos completed.
Only participants who have completed at least one Bingo are eligible to participate in the final draw.
The final draw shall be conducted randomly from all valid entries assigned to eligible participants.
One participant shall be selected as the winner of the Bingo prize.
The organizers’ decision regarding the validity of Bingo Cards, the number of completed Bingos, and eligibility for the final draw shall be binding, subject to the rules set out in these Regulations.

One prize shall be awarded to the participant selected in the final random draw.
The exact prize shall be announced by the PhD Students’ Council at or before the final Conference event.
The prize is an informal and recreational award and does not constitute an official academic or scientific distinction.

Participation by taking part in the Bingo, participants agree to follow these Rules and Regulations.
Any matters not expressly regulated by these Rules and Regulations shall be resolved by the Bingo organizers in accordance with the general principles of fairness and the recreational nature of the activity.
In matters concerning the organization of the Bingo, the instructions of the Bingo organizers and Authorized Organizers shall apply.
The organizers reserve the right to discontinue the Bingo in the event of circumstances beyond their reasonable control that prevent its proper conduct.